Share and Publish your Work for the First Time

Share your Work for the First Time

  • The first time you share and publish your ePortfolio, several additional options are available to guide you through the process. If you are not sharing for the first time, please see “Share and Publish your Work.”

  • Click “Share” (1)

ePortfolio or template page, with a numerical guide, 1, marking 'Share'.

  • Click “View Recommended Settings” (2).

The 'Share Settings' panel, with a numerical guide, 2, marking 'View recommended settings'

If the template creator set recommended settings, those settings will appear in the “Share Settings” panel. If not, a set of general settings will appear there. In either case, you will be able to specify ePortfolio settings.

Set ePortfolio Thumbnail, Title, or URL

Thumbnail

  • Click “Choose Thumbnail” (1) to customize the ePortfolio thumbnail.

The 'share settings' panel, with a numerical guide, 1, marking 'choose thumbnail'

  • Upload a new image or select one from “Previous Uploads.”

Please see “Uploading Files to your ePortfolio” for more information about uploading files. Also see “Image Search” for information about searching for and uploading images from within the Digication Library.

Title

  • You can change your ePortfolio title to anything you wish.

URL

  • As long as you haven't placed your cursor in the URL field, the URL will automatically adjust to reflect your ePortfolio title.
  • URLs can contain alpha-numeric characters from the US-English keyset including hyphens, underscores, and periods.

Set ePortfolio Permissions

  • Click the arrow (1) to set ePortfolio permissions.
  • Select Private, Private within [your school], or Public (2).
    • Private: The default new ePortfolio setting. It allows viewing only by you and your institution’s Digication Administrators.
    • Private within [your school]: Allows viewing by all logged-in faculty and students at your institution. If “Show in Directory” is also selected, users will be able to search for and access your ePortfolio through the ePortfolio Directory.
    • Public: Allows viewing by individuals outside your institution and indexing by search engines.

The 'share settings' panel, with numerical guides marking the following: 1, the downward arrow next to eportfolio permissions; 2, the list of available main permissions

Share with Additional Individuals, Groups, or Courses

If the template creator recommended that the ePortfolio be shared with a course, faculty and student groups from that course will be set as viewers in this section (3).

The 'share settings' panel, with a numerical guide, 3, marking that the eportfolio has been shared with the students and faculty of a course

  • Set additional permissions for individuals, groups, or courses by searching for them by name, email address, or ID number (4).
  • Click on the name of the individual, group, or course you wish to add in the search results (5).

The 'share settings' panel, with numerical guides marking the following: 4, the search box; 5, a search result

  • Click the arrow to show available permissions (6).
  • Select Viewer, Editor, Publisher, or Administrator (7)
    • Viewer: Able to view the ePortfolio even if permissions are set to Private to Me.
    • Editor:: Able to add and edit content.
    • Publisher: Able to add and edit content and to publish changes.
    • Administrator: Able to add/edit content, publish changes, and manage ePortfolio permissions.
  • Click "Remove Permission" to stop sharing with the selected individual or group.

The 'share settings' panel, with numerical guides marking the following: 6, the downward arrow next to the permissions type; 7, the list of available permissions for added individuals, groups, or courses

  • There may be an “Additional sharing recommendation” encouraging you to share your ePortfolio with a course or group (8).
  • Attempting to save settings without specifying a course or group will cause a red line to appear below “Search to add more people / group / course” (10).
  • Click “Skip Sharing” to bypass course or group addition (9).

The 'share settings' panel, with numerical guides marking the following: 8, the 'additional sharing recommendation' message; 9, the red line that appears beneath the search box; 10, 'skip sharing'

Additional Sharing Settings

  • Set whether the ePortfolio will have password protection (1).
  • Set whether the ePortfolio will appear in the school-wide directory and your user profile (2).

The 'share settings' panel, with numerical guides marking the following: 1, the 'require password for access' toggle; 2, the 'show in directory' toggle

Save ePortfolio Settings

  • When satisfied with your ePortfolio’s permission and sharing settings, click “Save” (1).

The 'share settings' panel, with a numerical guide, 1, marking 'save'

  • You will see a message stating that settings were saved (2).
  • You will also be given the chance to publish (3). Please see “Publish Your Work for the First Time,” below, for more information about publishing your ePortfolio.

The settings confirmation message, with numerical guides marking the following: 2, the confirmation message; 3, 'publish'

Publish your Work for the First Time

  • Immediately after saving initial sharing settings, you will see a confirmation message (1).

The settings confirmation message

NOTE: If you’re publishing for the first time without this confirmation message, please see the “Publish your Work” section of “Share and Publish your Work.”

  • Click “Publish this Page” (2) to publish the current page.
  • Click the arrow (3), then click “Publish Pages” (4) to publish multiple pages.

The settings confirmation message, with numerical guides marking the following: 2, 'publish this page'; 3, the arrow to be clicked to view other publish options; 4, 'publish pages'

  • Click “All Pages” (5) to select all pages for publication.
  • Click individual pages to select them for publication (6). Note that the checks next to pages selected for publication are green.
  • When finished making your selections, click “Publish” (7).

The 'publish eportfolio' page, with numerical guides marking the following: 5, 'all pages'; 6, an individual page; 7, 'publish'

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