New Administrator Tools

System level administrators can access the New Administrator tools by logging in and appending "/administration" at the end of their Digication institution URL, for example: http://yourschool.digication.com/administration. 

When you access the New Administrator tools, the first screen you see will be your Dashboard. From here, you can navigate to all the tools and options available to administrators. The links at the top of the page (1) will bring you to pages outside of the Administration panel. The categories on the left side of the page (2) will bring you to their respective Administrative tools.

 

Users

Administrators are given the ability to manage student, faculty, and other administrator accounts for their Digication institution. To manage your accounts Select the Users (1) menu option on the right.

 

 

If you would like to add an individual user, click the Add User button (1) and submit the required information to instantly register an account. 

A list of registered users can be obtained in a CSV file if you click the Export CSV button (2). It will include useful metadata such as account creation time, group registrations, and number of ePortfolios.

You can filter the list of displayed users for your User Export CSV by selecting a group from the Select a Group dropdown menu (3) or by searching for individual users with the User Search (4).

Selecting the check box under New Digication (5) will toggle the user's permission to create New Digication ePortfolios.

Individual account information can be viewed by selecting the Blue Page icon on the left or you can edit the information by selecting the White Page icon on the right.

 

User Groups

Users in your institution can be segmented into groups to help assign privileges to specific users. Select User Groups (1) from the menu on the left to access your User Groups. You can then click the Add Group button (2) to create a new group or select the Users icon (3) on the row for the group you wish to view the registered users for.

 

Administrators

Administrators have the ability to create and manage Administration Groups, which are similar to User Groups except that they can be given more specific permissions than what a User Group offers.

 

Courses

Administrators can access their course management tools by selecting the Courses menu tab (1) on the right side of the screen.

A list of courses can be obtained in a CSV by clicking the Export CSV button (2). The CSV will include useful metadata such as the number of students, assignments, ePortfolios, and discussions.

You can search for individual courses by name or ID with the Course Search tool (3).

 

Administrators also have the ability to perform specific actions to a course by selecting the check box (1) and then selecting an action from the Action drop down menu (2). You can perform actions such as add an assignment, add an ePortfolio, or add yourself to a selected course, as well as remove yourself from a selected course.

You can also view and edit basic course information, as well as view the course roster with the Course Admin buttons (3) available on the right.

 

ePortfolios

ePortfolios can be managed by selecting ePortfolios from the Administrator menu and then select the ePortfolios sub-menu (1)

You can also export a list of the ePortfolios in your institution in a CSV by clicking the Export CSV button (2). It will include useful information such as when an ePortfolio was last updated and the number of hits.

If you would like to locate a specific ePortfolio, you can use the ePortfolio Search tool (3) to search by ePortfolio name or creator.

You also have the option to feature an ePortfolio internally on the institution's ePortfolio list by selecting the Featured check box (4) or you can set an ePortfolio to be featured on the login page by selecting the Login Page checkbox (5).

An ePortfolio can be designated as a template for the institution by selecting the Template checkbox (6). Please note that currently, New Digication ePortfolios are not able to be designated as templates, only Classic ePortfolios.

Using the ePortfolio Admin buttons (7), you can view a specific ePortfolio by selecting the Blue Page icon or edit an ePortfolio's settings such as name and permissions, by selecting the White Page icon.

 

Templates

Administrators have access to template tools that will help you manage ePortfolios you have set as a template. You can manage your templates by selecting Templates (1), then choose either Classic or New Digication, and select the Templates (2) sub-menu to view all of the ePortfolios designated as a template.

You can then search for specific templates using the Search Tool (3) in the upper right or assign a featured template by selecting the checkbox under Featured Template (4).

 

Settings

Administrator tools include the ability to change settings for the system or across all users. To access the Administrator Settings, select Settings (1) from the menu on the left. By default, this will open up the System Settings (2). When you click the Edit button (3), you will be able to make changes to the name of the institution and system timezone, as well as add custom messages to the license agreement, login page, and ePortfolio footer.

 

When you navigate to the User Settings tab (1), you can click the Edit button (2) and toggle permissions users have to make changes to their account settings. Account Settings permissions you can toggle include account name, passwords, emails and faculty's ability to create accounts. 

 

Imports

Before the start of a semester, you may find that you need to set up a large amounts of  accounts and courses. To help streamline the process, Digication offers the ability for Admins to create, edit, or move accounts, groups, and courses using your data in a CSV file with the Import tool. If you select Imports, then Settings (1) from the Administrator menu on the left, you can view the specifications and criteria for using the Import tool.

If you need to create less than 1000 accounts with the students' email addresses, you can reference the Import Simple (2) specifications and sample CSV file.

The Import tool is flexible and will allow you to manage any of the accounts or groups in Digication through the Advanced Import options (3). You can review our documentation for information on formatting your CSV appropriately.

As an extension of the Import tool, Digication offers an API that allows you to automate or trigger Imports through your institution's IT services or a supplementary LMS like Blackboard or Moodle. You can review our Automated Import & API Integration (4) documentation for information on setting this up for your institution.

 

 

Once you have your CSV formatted, you can select Upload (1) from the Administrator menu to access the uploading tools.

Your first upload option is the Simple Upload tool (2). Click the Select a file button (3) to locate your CSV on your computer and then click the Upload button (4) to bring the data into the system.

 

Your second upload option is the Advanced Upload tool (1). Click the Select a file button (2) to locate your CSV on your computer and select the check box for Use Debug Mode (3) to generate a system log for this upload. Also, be sure to select the appropriate type of data (4) for the file you are uploading to the system and then click the Upload button (5) when you are ready to start the process.

 

After you initiate a Simple or Advanced upload, you can navigate to your Logs (1) for technical details about the upload and its progress. Each uploaded file will be represented by its own row in the Logs (2), you can click the Blue Page icon (3) to view an individual file's details.

 

Exports

After students have submitted work to Digication assignments, Administrators can collect a report on the assignment submission data. You can access the Export tool by selecting Exports and then Submissions (1) from the Administrator menu.

The Export tool allows you to customize which data fields that are collected for the report. You can select the options under Available Fields (2) to have them collected for your report, or you can select the options under Exported Fields (3) to occlude them from your report.

When all the fields you want collected for your report are selected, you can click the Export button (4) to download a CSV of the assignment submission data for your institution.

 

Standards & Rubrics

Setting standards and rubrics in the system will allow instructors to assess the work of their students. As an Administrator, you have the ability the create and manage the standards and rubrics your instructors use.

When you have multiple Standards developed for a recurring course, you can group them together in a Standard Set to have them available in one area. You can manage your Standard Sets By clicking Standards & Rubrics, and then click Standard Sets (1). 

If you would like to create a new standard set, click the Add Standard Sets button (2). You can also search for existing sets by using the Standard Set search tool (3).

 

Standards are collections of Rubrics that can be applied to assignments. You can access the Standards tools by clicking Standards & Rubrics and then Standards (1). New standards can be created by clicking the Add Standard button (2).

Existing standards can be assessed through a report by clicking the Export CSV button (3).

The list of standards that get reported on can be filtered by selecting a standard set from the drop down menu (4). You can also display specific standards by searching for them by number or name from the Standard Search tool (5).

You can also select the Available checkbox (6) on the row of a Standard to toggle it being available for instructors to use.

 

Rubrics are a tool for instructors to apply to their students' work for a standardized assessment from student to student. You can access the rubric tools by clicking Standards & Rubrics and then Rubrics (1).

New Rubrics can be created by clicking the Add Rubric button (2) and existing rubrics can be searched for by using the Rubric Search tool (3).

 

Statistics

Digication offers analytical insight into your accounts, ePortfolios, and courses in your system. You can access statistics on your users by clicking on Statistics and then clicking Users (1) in the Administrator menu. The default view for user statistics in the Summary (2) which shows the total number of users segmented by account type.

By clicking on the Account Registered tab (1), you can view the number of users registered over a certain period of time. You can change the date range and frequency that the information is displayed from by using the Time Filter (2). When you want to apply any changes made to the filter, click the Load button (3).

 

Administrators can also view statistics of the ePortfolios that are in the system by clicking on Statistics and then clicking ePortfolios (1) in the Administrator menu.

The default view is the Summary (2) of the total amount of ePortfolios. There are also statistical tools available for the number of ePortfolio Pages Created (3) and ePortfolios with the Top Hits (4). To make the information more relevant, you can filter the date range and frequency the results are displayed for with the Time Filter (5).

 

You also have the ability to see Statistics about your courses in the Digication system by clicking on Statistics and then clicking Courses (1) in the Administrator menu.

The default view is the Summary (2) of the total amount of courses you have for your system. The Posts tab (3) will show you statistical data for the posts users submitted to conversations.

 

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4 Comments

  • 0
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    Jennifer Chien

    Great to see the new standard tool!

    Does the new admin tool apply to the Google app as well?

     

    Thank you.

     

    Edited by Jennifer Chien
  • 0
    Avatar
    Sercan Selvi

    Hi Adam, this new layout looks much better than the old one!

    It's a long list of tools but I guess some of them already available in the old administrator panel (user management, user groups, import, course management)? What are the new tools that come with this layout? I guess the standard tools is one of them and looks really good.

    I tried to use the "User Groups" tool in the new panel, doesn't matter which group I choose and click 'Users' icon next to that group I see all of our users. Is this normal?

  • 0
    Avatar
    Kelly

    Yes Jennifer! The new Administrator Tools are available to schools using Digication through Google Apps for Education.

  • 0
    Avatar
    Kelly

    Great question Sercan! The new admin does include many tools - brand new features include the following:

    • Administrator Groups (to partition access to different admin tools)
    • Easily exportable lists of courses and users (including more usage data)
    • Options to enable New Digication for users, as opt-in on a system level or enabling and enforcing at a system level
    • Ability to create and manage standard sets, standards and associated rubrics
    • Additional time based statistics reports
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