Working with Gradebook

Version: Kora Courses, August 05, 2024 or later

Permissions required: Faculty

• With the Gradebook feature faculty members are able to review student performance in a centralized place.
• Gradebook has a grid interface that offers an overview of all assignments & activities for a Course and displays the status of assignments for each student.
• The grid interface will provide a convenient space for faculty members to review the status of all assignments at once. Instead of opening each assignment individually, faculty members will be able to quickly assess the status of each assignment. They can easily identify which students have not submitted their work, which assignments are still ungraded, and which areas need immediate attention.
• Faculty members can directly access and edit assignment settings from the Gradebook, enter new grades, update previous grades, and send targeted messages to students based on their submission status, and for courses connected with the LMS, grades are sent automatically to the LMS.

Open Gradebook

You can open the Gradebook in two ways:

1. Through the Courses menu

Navigate to the course page (1), click on the course menu hamburger icon (2), and select the "Gradebook" option (3).

2. From each Assignment's details page

Select a preferred assignment (4) and click the "VIEW IN GRADEBOOK" (5).

View Gradebook 

• Each row represents a student enrolled in the course (1). 
• Each column represents an assignment associated with the course (2). 
• Each cell under an assignment column shows the grade value (3) if it has already been evaluated. 
• Grades below the passing grade are highlighted with a red box (4), making it easier for faculty to identify and engage with struggling learners. 
• A "SUBMITTED" label (5) indicates that the student has submitted the assignment. 
• A "DUE: IN X DAYS" label (6) indicates that the assignment is due within the specified timeframe. 
• A "DUE: X HOURS AGO" label (7) indicates that the assignment was due X hours ago and is now overdue.

Search Assignment(s)

• Enter the name or partial name of the student (1) you are searching for in the search bar. 
• As you type, the list of students along with their assignments (2) will filter to show only those whose names match the entered criteria.

Sort students by name

• Click on the three-dot icon (1).

• Select a preferred sorting criteria.

Sort by:

First Name: Choose this option to sort students by their first names (2).

Last Name: Choose this option to sort students by their last names (3).

Sort Order:

Ascending, A-Z: Choose this option to sort the list in ascending alphabetical order (4).

Descending, Z-A: Choose this option to sort the list in descending alphabetical order (5).

Filter by Assignment

• Click the dropdown (1) next to "Filter by: ASSIGNMENT."
• Select or deselect the checkboxes (2) next to the assignment names to choose which assignments you want to list.

Display options

• Click on "DISPLAY" (1) to show the display settings.
• Enable the toggle next to "Grade" (2) to show the grade value for assignments. Disable it to hide the grade value.
• Click the toggle next to "Non-gradable assignment" (3) to show or hide non-gradable assignments.

Add or update grades

Add new grade

• To grade an assignment, click on the blank grade value area (1) of an ungraded assignment (2).

• Enter the grade value (3) in the input field and click save (4).

Update grade

• To update a grade, click on the grade value area (1) of a graded assignment (2).

• Enter the new grade value (3) in the input field and click save (4).

Send grade to LMS

• Click on the grade value area (1) to view the LMS integration details for courses integrated with any LMS.
• Enable the "Send grade to [LMS Name]" toggler (2) to initiate the grade-sending process to any LMS.

• When a grade is being sent to an LMS, it will indicate the current status as “Grade being sent to <LMS Name>” (3).

• Grades that fail to send are indicated with a red circle (4) next to the grade value. If you want to resend the grade, click on 'Retry' (5) to attempt resending it.

• Once the grade is successfully sent to the LMS, it will not display a status. However, a record will be added to the history, noting "grade successfully sent to [LMS Name]" (6).

View grade history

The Grade History feature allows you to view a record of all changes made to a student's grade. 

• Click on the grade value area (1) of an assignment.
• Click on "History" (2).
• This will open a popup with records that include the information on who made the change (3), a brief description of the change (4), and the timestamp of when the change was made (5).

Edit Assignment details

• Select a preferred assignment and click on the three-dot icon (1).
• Select the “Edit” option (2) to navigate to the assignment edit page.

• Update any preferred assignment settings on the assignment edit page (3).

For more information on how to edit an assignment, please see “Edit assignment”.

Send messages

• Select a preferred assignment and click on the three-dot icon (1).
• Select the “Send messages” option (2) to navigate to the message-sending window.

• Check the box next to "Those who have submitted (3)" to send the message to students who have submitted their assignments (3), check the box next to "Those who have not submitted (3)" (4) to send the message to students who have not submitted their assignments, or check both boxes to send the message to all students.
• Type your message in the "Message" area (5).
• Enable the "Allow late submission until" toggle (6) to allow late submissions and specify the deadline by selecting the date and time.
• Enable the "Send me a copy" toggle (7) to receive a copy of the message sent to the students.
• Click "SEND" (8) to deliver your message based on the selected settings.

Close Gradebook

• To exit the Gradebook and return to the course home page, click "CLOSE GRADE BOOK" (1).