Managing Your Template Library: Faculty Guide

As you progress through the semester, you will likely identify many opportunities to update and improve your Templates. Templates can be edited by the template creator and system administrators at any time.

Editing a template will not edit content in any existing ePortfolios that were previously created using the template. Edited template content will only appear in new ePortfolios created from the template.

If you would like to edit your Template, locate the Template on your Dashboard under MY EPORTFOLIOS.

By default, templates will be visible on your Dashboard, but you can always change this setting by clicking the gear icon on your dashboard and making changes.

dashboard.png

All templates will be marked with a white TEMPLATE label.

template_label.png

Click on the thumbnail of the Template you’d like to edit, and toggle to EDIT MODE.

editmode.png

 

You can edit your Template just like you can edit an ePortfolio.

As you make changes to your Template, you will need to publish your work before the latest Template changes are visible. You can utilize the Template Publishing tools to Publish a single or multiple pages of your ePortfolio. 

Saving Your Changes

Before your work can be Published, your changes in Edit Mode need to be saved. Several seconds after your last change to your content or page layout, your changes will be automatically saved and a notification will be displayed at the top of your window (1) letting you know your changes have been saved.

changes-have-been-saved.png

Publish Changes

After your changes have been saved, a banner will appear at the top of your page with a button that will publish your changes. Click the Publish Changes button (2) to apply changes made in Edit Mode to the Published View of your ePortfolio.

Editable_Templates__650_x_544_px_.png

 

Publish This Page

At any time, you can publish changes made to a single Template page by going to your Template menu and selecting Publish This Page (3). Selecting Publish This Page, will only publish the changes made to the page you are currently viewing.

publishthispage.png

When your page has been successfully published, a notification will be displayed at the top of your window(4) letting you know your changes have been published.

yourpagehasbeenpublished.png

Publish Pages

If you made changes to multiple pages, you can select which pages are published by going to your ePortfolio menu and selecting Publish Pages (5).

publishpages5.png

After you select Publish Pages, you will see a list of your ePortfolio pages with labels indicating their published status.

If a page is labeled as Published (6), you have the latest version of that page visible in the Published View.

When a page is labeled as a Draft (7), there have been recent changes that are not visible in the Published View.

publishtemplatepageslist.png

 

Select the checkmarks next to the pages you want published and deselect the checkmarks next to pages you do not want to publish. 

By default, all Draft pages in your Template will be selected. When you are ready, click Publish (8) to bring your Draft pages into the Published View.

publishtemplatepageslist8.png

 

For more information regarding creating Templates from ePortfolios, please see Save an ePortfolio as a Template

 

Deleting a Template

You can delete templates from your Library.  Deleting a template will not affect any ePortfolios that previously used this template. After you have located a Template you would like to delete in the Library, click the More Options icon and select Delete (1) from the menu.

templibrary.jpg

It's important to delete old Templates to keep the list of available Templates for faculty and students up to date. Once a Template has been deleted from the library, that Template will no longer be accessible by you or any other users. Any ePortfolios that previously used this Template are not affected.

Best practices for naming Templates should also be followed to avoid confusion for administrators, faculty and students regarding Templates, particularly with Templates used in courses that have multiple sections. Ideally, Template names should include the name of the course, section number, semester, and year. 

For example, if you are teaching 3 sections of English 101: First Year Composition in the Spring of 2018, we recommend the following convention for naming your Templates:

ENG 101 First-Year Comp Sp18 10001
ENG 101 First-Year Comp Sp18 10002
ENG 101 First-Year Comp Sp18 10003

Not only will following these guidelines avoid confusion for your community, it will also mitigate errors when sharing the templates with correct course section.

 

 

 

 

 

 

Was this article helpful?
0 out of 0 found this helpful
Have more questions? Submit a request

Comments

0 comments

Article is closed for comments.