Overview of End User Roles

Digication provides three end user roles: Student, Faculty and Administrator. Roles are defined at a system level (typically via import or through account creation via SSO and/or LMS integration).

The following provides an overview of the functionality available to end users depending on their role.

Student Role:

  • Create and edit ePortfolios (from scratch or from a template)
  • Share their ePortfolios with different users, courses and/or the public
  • Submit ePortfolios to Courses or Assessment Groups in which they are enrolled
  • View assessments of their submissions (if faculty member has allowed students to view)
  • Reply to Discussions
  • View, comment. assess others ePortfolios (according to the ePortfolio permissions)/Peer Review

Note: For TAs, a student may be given a faculty role within a specific course or assessment group to manage a course alongside a faculty member.


Faculty Role:

  • Create and edit ePortfolios
  • Share their ePortfolios with different users, courses and/or the public
  • Submit ePortfolios to Courses or Assessment Groups they are enrolled in
  • Create Courses, Communities and Assessment Groups
  • Add or Delete students and faculty access in their Courses, Communities and Assessment Groups
  • Map Courses, Communities and Assessment Groups to Learning Outcomes/Standards
  • Create ePortfolio Assignments (w/learning outcomes as needed)
  • View student progress on assignments
  • Create Rubrics (Teacher and Self Rubrics only)
  • View and assess student work using rubrics and/or written feedback
  • Create and Reply to Discussions
  • Export Course level assessment reports


Admin Role (Admins can do everything faculty can do plus manage the overall system):

  • Create and edit ePortfolios
  • Share their ePortfolios with different users, courses and/or the public
  • Submit ePortfolios to Courses or Assessment Groups they are enrolled in
  • Create Courses, Communities and Assessment Groups
  • Add or Delete students and faculty access in their Courses, Communities and Assessment Groups
  • Map Courses, Communities and Assessment Groups to Learning Outcomes/Standards
  • Create ePortfolio Assignments (w/learning outcomes as needed)
  • View student progress on ePortfolio assignments
  • Create Rubrics (Teacher and Self Rubrics only)
  • View and assess student work using rubrics and/or written feedback
  • Create and Reply to Discussions
  • Export Course level assessment reports


Admin only features in the Administration area: 

  • Manage system settings (user profile options, system branding) 
  • Manage user accounts and user groups (creating and updating, typically via import or eventual integration with SIS) 
  • Manage courses (settings and enrollment and batch add of assignments and ePortfolios) 
  • Manage ePortfolios (access to all ePortfolios in system, adding system templates, adding themes, featuring ePortfolios, creating ePortfolio categories and suggested tags)
  • Manage standards (adding standards/learning outcomes and associated rubrics) 
  • Run Imports (user, course, registration and group imports via .csv upload)
  • Access statistics data about system usage 
  • Create and run assessment reports (reports may include data from multiple courses and assessment groups) 
  • Export ePortfolio assignment submissions data 
  • Facilitate setup of assessment for program and institution assessment with assessment committees

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Note: ePortfolio Permission Settings (Different from Roles)

A student, faculty or administrator may have administrative permissions in an individual ePortfolio. Permission settings are edited at the ePortfolio level, not defined as a "role" at the system level within Digication. In Digication, every end user can create unlimited number of ePortfolios and each ePortfolio has independent access permission settings. As an example, the creator of the ePortfolio will be its Admin. The Admin can further assign other users as the ePortfolio’s Admin, Publishers, Editors, or Viewers. 

  • Admin can edit e-Portfolio settings, add / remove users, edit, and publish e-Portfolio.
  • Publisher can edit and publish e-Portfolio.
  • Editor can edit but not publish e-Portfolio.
  • Viewer can view e-Portfolio.
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