Configure administrator groups

The Digication Administrator Tools give system administrators the ability to control the level of ePortfolio access that individual users have through the use of Administrator Groups.  After creating an Administrator Group, system administrators can add students and faculty to the group, and choose their ePortfolio permission level from the following options: 

  • None - No added ePortfolio access.
  • Read - Able to view published content in all ePortfolios.
  • Read & Write - Able to view and edit all content in all ePortfolios.

These increased permission levels are useful for Help Desk employees, Advisors, and any other individuals who could benefit from greater ePortfolio access, but who don’t necessitate full Admin status.

  • To create an Administration Group, first access the Administration area. 
  • If you are using Digication Kora, select Administration (1) from the navigation menu.


  • From the menu, select Administrators (2).


  • Select Add New Administration Group (3).


  • Name your Administration Group using the field at the top of the page (4).
  • Next, in the permissions section scroll down to the ePortfolios section.  The three permission levels available are: 
    • None - No added ePortfolio access.
    • Read - Able to view published content in all ePortfolios.
    • Read & Write - Able to view and edit all content in all ePortfolios.

  • Select either Read, or Read & Write (5), to grant the group Viewer access to all system ePortfolios.

    The following categorization provides a breakdown of features for which access permissions can be applied. Certain administrative groups work with both Kora and Classic versions, but some are applicable only to the Classic version.

    Works with Kora and Classic:
      • Users
      • Roles
      • ePortfolios
      • ePortfolio template categories
      • New digication templates
      • Themes
      • ePortfolio categories
      • ePortfolio collections
      • Settings
      • User statistics
      • ePortfolio statistics
      • Course statistics
      • Notifications

   Works with both Kora and Classic with limitations:

      • Roles: Most features work under roles, aside from those specific to Kora courses or   Kora admins.

  Works only with Classic courses:

      • Courses: Only applicable to Classic courses, making it currently impossible to create an administrative group with access to Kora courses.
      • Imports: While you can grant individuals import access, it is limited to CSV imports specifically designed for Classic courses.
      • Submission exports: Export only from Classic courses.
      • Standard sets: Classic only.
      • Standards: Classic only.
      • Rubrics: Classic only. 


  • To finalize the creation of your Administration Group, scroll down and click "Save" (6).


Adding Users to an Administration Group

  • Navigate back to the Administrators page to find the Administration Group (1) you just created.


  • To find users, scroll through the dropdown menu, or use the search field (2).  When you find the user you are looking for, select Add (3).  Once users are added to the group, they will have access to all ePortfolios through the Administrator Tools.


Accessing ePortfolios as a Read-Only Admin

  • Users added to an Administrator group will find a link to the Administrator Tools in their navigation menu (1).


  • If the Administrator group has Read or Read & Write access, the user will find a link for ePortfolios (2) in the Administrator Tools area.


  • The user will arrive at a list of all ePortfolios in their system.  To access an ePortfolio, click the title (3). The search bar (4) can be used to find a specific ePortfolio.  All ePortfolios that have been created in the system will be searchable.
  • If the Administrator Group has Read access, the user will be able to access all published content in ePortfolios, but will not be able to select the checkboxes for managing featured templates and ePortfolios (5).  Managing templates and featured ePortfolios requires Read & Write access.



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