Working with submissions page and export data

• As a program admin, you can choose which submissions to include in an assessment.
• You may request a list of existing submissions to help decide which ones to assess, and then add the selected submissions to your program using their Submission IDs.
• Submissions added can be reviewed and scored using outcomes and rubrics that map learning outcomes to programmatic and institutional standards.
• You can adjust the submissions tab view by selecting which data columns to display, filtering submissions, and applying single or multiple filters.

Define which submissions to include in your program assessment

To include the correct submissions in your program assessment, you'll first need to identify them using their Submission IDs. This involves two steps:

• Getting a list of existing submissions
• Adding/importing selected submissions to your program

Follow the steps below to complete this process.

Get a list of existing submissions

To define which submissions you want to assess, you first need a list of existing submissions.

• To get that list, request an export by emailing support@digication.com with your request (1). The submission data will be processed, and you will receive the exported file in CSV format. 

Add or import selected submissions to your program

After reviewing the exported submission data and identifying which ones should be assessed, you can add those submissions to your program using their Submission IDs.

If a program already exists, access it. Otherwise, create a new one. To create a new program, please see "Create, edit, or delete Programs."

• Go to the “Submissions” tab (1).

• In the Submission IDs field (2), enter the unique submission IDs. You can separate multiple IDs using spaces, commas, or newlines.
• Click “IMPORT” (3) to add the submissions to the program.

• If any submission IDs are not found, a Submission Import Result dialog will appear (4), listing the ignored IDs. Verify the IDs for typos or formatting errors, and make sure they exist in the system, make any needed changes, and reattempt the import.

• Once submissions are imported successfully, a "Submissions added successfully" message will appear (5). The imported submissions will be listed in the Submissions tab

Filter submissions by assessment, outcome type, and outcomes

• Once submissions are added, they will appear in the Submissions tab in a grid view (1). You can refine the list using the Filter by options (2) to focus on specific submissions.

• Click the dropdown next to "Filter by: ASSESSMENT" (3) to refine submissions based on assessment type. Select or deselect the checkboxes (4) to filter by Program Assessment, Course Assessment (Faculty), Course Assessment (Self), or Course Assessment (Peer) to display only the relevant submissions.

• Click the dropdown next to "Filter by: OUTCOME TYPE" (5) to customize program-level and course-level outcomes. 

Program Outcomes (6): Select "Required outcomes" to display outcomes that were pre-configured for the program. Enable "Show outcomes without assessment" to include outcomes that have been defined but not yet assessed. Select "Additional outcomes" to display newly created outcomes by faculty, peers, or students that were not pre-set in the system.

Course Outcomes (7): The same filtering options are available for course-level outcomes. Select "Required outcomes" to display pre-configured course-specific outcomes. Enable "Show outcomes without assessment" to include outcomes defined but not yet assessed in the course. Select "Additional outcomes" to display newly added outcomes created during evaluations.

• Click the "Outcomes" (8) selection filter to choose which outcomes to display (9). Click "Deselect All" (10) to clear all previously selected outcomes and reset the filters.

Display submission data in columns

• Click the "Columns" button (1) to customize which data fields appear in the Submissions grid view. A dropdown list will display available column options with checkboxes (2).
• Click the checkbox next to a column name to show or hide that column (3).
• Click Show/Hide All or Reset to quickly make changes (4).
• Column options include Submission ID, Student Information (First Name, Last Name, Full Name, Email), Submission Times, Reviewers, Review Progress, and Completion Status. Use the search bar to quickly find specific columns.
  
  

Filter submissions using columns, operators, and values

• Click the "Filters" button (1) to display the submissions list based on specific criteria. 

• The filtering operation helps you to set conditions using three options.

Columns: Choose the column you want to filter (2) (e.g., Submission ID, Last Submission Time, Review Completion, Assignment Name).

Operator: Select how the filter should compare values (3) (e.g., equals, contains, starts with, is greater than, is less than).

Value: Enter or select the value (4) to match based on the chosen column and operator.

• You can apply multiple filters by clicking the "+" (Add Filter) icon (5). When adding multiple filters, you can select "And" (6) to apply all conditions together or "Or" (7) to display results that match any of the conditions.

• To remove a filter, click the "Remove" icon (8).

• Click the "Remove all" option to clear all applied filters at once (9).

Add more submissions

• To add more submissions, click the "Add submissions” (+) icon (1). This allows you to enter additional submission IDs and import them into the program.